The Request for Proposals (RFP) process is a competitive way to solicit and/or provide proposals for work contracts. It’s commonly used by the government to procure solutions or gather quotes, although companies also develop RFPs for projects where vendors/suppliers are needed. Canadian businesses should actively seek and respond to RFPs to generate revenue and better understand the challenges that potential customers face.
Businesses engaged in the Request for Proposals process often have one or two needs: management (seeking/evaluating RFPs) and fulfillment (finding/applying to RFPs).
As a professional services organization with a team of proficient writers, Mentor Works Ltd. can support both RFP needs that companies face. We engage your team to learn more about the nature of your RFP needs, then suggest solutions to help you achieve your desired outcomes. Whether this involves developing a focused RFP that solicits high-quality proposals, or developing a RFP for your company that helps access government procurement contracts, we have the expertise and resources to efficiently manage your RFP needs.
Need help navigating the RFP process?
Request for Proposal Management Services
Soliciting proposals from vendors to support projects can be a time-consuming and labour-intensive process. Developing a Request for Proposals requires full understanding of your project, gaps in resources, and what you need for the project to be successful. Identifying a solution that fits your exact needs can be challenging, and maintaining a streamlined, efficient process is critical to success. This is why offloading the work required to an experienced RFP management team enhances the likelihood of a favourable outcome.
Mentor Works can help you develop a clear, concise, and effective RFP that facilitates your vendor sourcing process.
We provide varying levels of support from RFP development to comprehensive management of the entire process, including:
Development of a clear and concise RFP that will attract appropriate vendors to your project. Reduction of clutter for non-competitive submissions with a detailed RFP that will help bring more serious vendors to the table.
|RFP Evaluation Criteria Development
Help identify and measure key criteria that will allow you to objectively rank vendors.
|RFP Proposal Review
Review and feedback of proposals based on mutually developed evaluation criteria that will provide with an objective analysis and ranking of all proposals.
Inspect all proposals, provide you with our detailed ranking, and provide you with a shortlist of vendors to help you reduce the time it takes to vet out and select a vendor for a project.
|Vendor Selection Support
Our team can provide selection supports that include requests for and review of additional details, interview vendors, complete due diligence (reference checks, previous project experience, etc.), and final selection recommendations.
Request for Proposal Fulfillment Services
Request for Proposal are a universal standard for sourcing vendors and suppliers. For some organizations such as the Canadian and U.S. governments, it’s the only way to do business. However, for companies that have never developed a RFP proposal before, there are considerable hurdles to overcome before you can successfully win a contract. Understanding where to look for RFPs, how to frame your proposal, and how to efficiently complete the process is essential when building RFP into your business’ long-term strategy.
Mentor Works can help you develop a clear, concise, and effective proposal that speaks directly to RFP reviewers.
We provide varying levels of support from RFP proposal development to comprehensive management of the entire process, including:
Development of a clear and concise RFP that attracts appropriate vendors to your project. Reduction of clutter for non-competitive submissions with a detailed RFP that helps bring more serious vendors to the table.
|Bid/Tender Submission Management
Oversee proposal development, document collection, requests for additional information/questions, submission, and follow up process.
|Content Library Development
Develop a content library for ease of future submissions and proposal development.
Turnkey management of proposal development, support continual submissions and track for additional bids that may be of interest.
The Mentor Works Advantage for RFP Management/Fulfillment
Mentor Works has over a decade of experience supporting business growth in Canada. We know what it takes to deliver on complex projects, and can help you develop dynamic, impactful RFPs. Most importantly, our team helps you save time. On average, our projects provide clients a 90% time savings. Let us manage the process and get it done efficiently. We’re agile and can customize our approach to meet your needs.
|Plan: We partner with your firm to understand your needs, the project need, your requirements, and outline a path to getting your RFP completed ASAP.|
|Build: Our team develops a customized RFP and manages the process for you. We’ll review the RFP with you at every step to ensure it meets your needs and accurately represents project requirements.|
|Enable: After engaging us, your team will be able to lead the process internally with time-saving templates and complete understanding of the RFP process.|
Get Support for RFP Management and Fulfillment
Mentor Works’ team will help you better manage your RFP process to maximize your return with minimal resources from your company. No matter your need, our team can work with you to optimize your process and improve your outcomes. Whether it’s getting one RFP online and attracting the right vendors, or developing a RFP proposal that demonstrates your capabilities, we’re here to help.
Contact our team today to discuss RFPs. We’ll begin with a complimentary assessment to determine your needs and develop a custom solution.
Posted: January 18, 2019. Updated: April 10, 2019.